River Lease Builder

Adapting to industry demands in the face of a global pandemic to quickly provide a streamlined, remote way to build and sign leases.

The problem

Needing to evolve in light of the pandemic, Lettingweb were looking to reduce the amount of manual time spent creating leases while also creating a way for them to be signed from anywhere at any time. Through quickly mapping out and developing a new Lease Builder tool to sit within their existing platform, we helped Lettingweb drastically cut down the amount of hours spent on manual processes, and positioned them to provide an even higher standard of service too.

The result

With a streamlined process to create leases from anywhere, Lettingweb could save a significant amount of time spent on manual admin work. This frees up their teams to spend their time more productively on areas that will help generate more revenue, rather than needing to spend high portions of their day filling in forms and getting them signed. The dynamic and automated aspects of the Lease Builder, combined with the ability to have leases signed remotely, allowed Lettingweb to continue their essential business operations during these challenging times.

River is a Letting Process Management Platform that allows letting agents to manage the entire journey all in one place, from preparing to market all the way through to digital lease signing, reducing the time to let and the cost per tenancy.

letting
Alex Watts
CEO

The solution

ClearSky had a strong long-term relationship with Lettingweb, so it was only natural to have a conversation about their requirements for this project. Our team mapped out the necessary areas and put together a plan that would see the project completed within six weeks. Building on Lettingweb’s existing River platform, we created a new tool that would complement the area already storing existing tenancy agreements. This new tool would be the Lease Builder.

The new Lease Builder was designed to seamlessly put together a new lease taking data from existing tenant enquiries, which are already stored within the River platform. Using a simple model, this tool is intuitive to use and therefore requires no real user training.

Letting agents can then use the Lease Builder to:

  • Select a start date of the agreement
  • Choose the template. The system can hold more than one type of lease - as for instance, Scottish and English leases would be quite different, due to local laws and regulations
  • Fill in a few details about the property, and using a dynamic form - only details needed for the specific lease are displayed
  • Add tenant, landlord, and rent details
  • Create copies of the lease if needed, archive it, or download previews
  • Send final lease to tenants and landlords to sign
  • Once lease has been fully signed, everyone is notified and it becomes a completed lease stored within the River platform

ClearSky had a strong long-term relationship with Lettingweb, so it was only natural to have a conversation about their requirements for this project. Our team mapped out the necessary areas and put together a plan that would see the project completed within six weeks. Building on Lettingweb’s existing River platform, we created a new tool that would complement the area already storing existing tenancy agreements. This new tool would be the Lease Builder.

The new Lease Builder was designed to seamlessly put together a new lease taking data from existing tenant enquiries, which are already stored within the River platform. Using a simple model, this tool is intuitive to use and therefore requires no real user training.

Letting agents can then use the Lease Builder to:

  • Select a start date of the agreement
  • Choose the template. The system can hold more than one type of lease - as for instance, Scottish and English leases would be quite different, due to local laws and regulations
  • Fill in a few details about the property, and using a dynamic form - only details needed for the specific lease are displayed
  • Add tenant, landlord, and rent details
  • Create copies of the lease if needed, archive it, or download previews
  • Send final lease to tenants and landlords to sign
  • Once lease has been fully signed, everyone is notified and it becomes a completed lease stored within the River platform

The future

The Lease Builder is designed to be a useful tool even long after the COVID-19 pandemic has passed. This process of remotely signing leases can be continued on, and is particularly useful when tenants or landlords live further from the letting agency office.

By providing tenants and landlords with the option of signing leases remotely, Lettingweb is able to deliver a higher level of service through convenience, and create stronger relationships going forward.